Gift Compliance and Reconciliation Manager

University of North Carolina Wilmington


<div class="isg-job-description-header”>Job Description

Posting Details

Benefits of Working at UNCW
At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.
Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life-creating a workplace where you can thrive both personally and professionally.
As a member of the Seahawk community, you’ll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.
Recruitment Range $50,220 – $55,800
Recruitment Range Details

The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate’s education, relevant experience, internal equity alignment, and departmental budgetary parameters.
Vacancy Number S02901
position Title Business Services Coordinator
Working Title Gift Compliance and Reconciliation Manager
Competency Level Advanced
Home Department University Advancement – 50000
Primary Purpose of Organizational Unit
The Division for University Advancement is responsible for the following primary goals:
  • Coordinate a campus-wide, comprehensive effort to raise philanthropic funds that support the strategic plan and mission of the university.
  • Manage an inclusive alumni engagement program designed to serve and engage nearly 100,000 alumni as ambassadors, advocates and donors.
  • Strengthen and expand UNCW’s donor pipeline through effective discovery, cultivation, solicitation and stewardship strategies.
  • Ensure that external boards (UNCW Foundation Board, Board of Visitors, Student Aid Association Board, Alumni Association Board of Directors and the Friends of UNCW) are effective in their mission of supporting UNCW.
The division’s fundraising efforts are enhanced by effective partnerships with the campus community as well as external constituents including alumni, parents, corporations, foundations, volunteers and friends. Development areas include annual giving, leadership annual giving, major gifts, principal gifts, corporate and foundation engagement and planned giving, as well as alumni engagement. Prospect development, events and board management, stewardship, communications and advancement services are support services for the fundraising activities of the division.
College University Advancement – 500 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace Main UNCW Campus
Brief Summary of Work for this Position
The Gift Compliance and Reconciliation Manager, reporting to the Director of Advancement Services for Gift Administration, is responsible for oversight of the day-to-day processing of gift transactions in the university’s donor database (Blackbaud Raiser’s Edge) in compliance with FASB, GAAP, IRS, and CASE regulations and guidelines.
Responsibilities Include:
  • Researches solutions and answers questions related to more complex and unique donor transactions, frequently interacting with both gift officers and donors.
  • Develops, documents, and implements gift-entry procedures to address new gift requirements or regulations, improve processing, and/or deploy new system functionality.
  • Responsible for the reconciliation of all processed transactions against multiple online giving, event registration, and matching gift platforms, with entries processed on the Cashier’s Office ledger, with Payroll files and corresponding journal entries for payroll deduction donations, stock transactions, EFT and wire transfers, as well as regularly wiring reconciled deposits from Advancement Services’ bank account to UNCW NC Treasury bank account.
  • Serves as a resource for Gift Administration colleagues by providing training on new procedures, answering questions, and serving as team leadership in the absence of the Director.
Minimum Education and Experience Requirements
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
  • Three years of related gift processing experience.
  • Working knowledge of database software.
  • Ability to foster relationships, interact, and correspond with a variety of internal (staff) and external (donors) constituents.
  • Ability to manage multiple tasks simultaneously as well as highly confidential information.
  • Proficiency in Microsoft Office.
  • Supervisory experience.
  • High level of experience working in Raiser’s Edge NXT or a similar relational database; gift processing experience in Raiser’s Edge, CyberSource, ImportOmatic and NetCommunity.
  • Experience in higher education.
  • Understanding of FASB, GAAP, IRS regulations, and CASE guidelines as related to charitable giving.
Required Certifications or licensure
N/A
FTE 1.0 FTE (40 hours per week)
Months Per Year 12 Months
Work Days Monday – Friday
Work Hours 8:00am – 5:00pm
Type of Position Permanent
Anticipated Ending Date if Time-Limited
Position Number 1948
Job Posting Date 08/20/2026
Posting Close Date 09/03/2026
Number of Openings Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire Application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting https://jobs.uncw.edu/postings/40569

UNC Wilmington actively fosters a diverse and inclusive working and learning environment and is an equal opportunity employer. Qualified persons from all racial, ethnic or other minority groups, protected veterans, and individuals with disabilities are strongly encouraged to apply.

 

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Wilmington, NC 

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